Please read the following information carefully before proceeding to the online submission form.
IMPORTANT DATES
Submissions accepted from: 1-st February 2010
Submission deadline: 1-st April 2010, Midnight Central European Time (CET)
Notifications to submitters: 15-th May 2010
Abstracts received after the deadline will not be accepted!
TECHNICAL REQUIREMENTS
The internet abstract submission system works best with Mozilla Firefox:
- Cookies needs to be enabled
- All pop-up blockers should be turned off
GENERAL
Abstracts can only be submitted online via the online abstract submission form that can be found in the section “Abstract Submission” on the official ESAO 2010 Congress website: www.esao2010.org.mk
Abstracts sent by post or email will not be accepted. No exceptions will be made.
DEFINITIONS
Submitting author: person who physically submits the abstract
Presenting author: person who will physically present the abstract at the congress and who is marked as the presenter in the program
First author: First author cited who scientifically endorses the abstract and is therefore responsible for its content
INSTRUCTIONS
1. Go to www.esao2010.org.mk on the Internet. Click on “Abstract Submission”and follow instructions as given.
2. An abstract can be submitted to the ESAO 2010 Congress if it has not been published previously and only presented at a national meeting.
3. The correct topic must be selected to ensure correct scoring. The content of the abstract must be topic related.
4. Abstracts must contain data and meet international ethical standards.
5. Abbreviations should be defined.
6. Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
7. The abstract cannot contain more than 2300 characters (blank spaces, punctuation as well as authors, affiliation and titles included).
8. The title must be short and in CAPITALS.
9. Family name of the Authors must be preceded by the initials.
10. Indicate institution, city and country.
11. Leave one blank line before the main text.
12. The body of the abstract must be structured into the following sections:
a. Objectives
b. Methods
c. Results
d. Conclusions
13. No tables or figures can be included.
14. No references should be included.
15. If you have successfully submitted your abstract, you will receive a security code in a message forwarded to the provided e-mail. If no security code is received, the abstract cannot be considered as successfully submitted and accepted by the system.
16. Submitted abstracts can be re-edited and modified until the submission deadline (1-st April 2010, Midnight CET). Therefore, the author submitting the abstract will be required to provide his/her e-mail address as the login and the security code obtained during the submission. To save the abstract, all required fields (marked with a red *) must be filled in. If you leave the system without having provisionally submitted the abstract, all data is lost. The submitted abstracts cannot be edited after the submission deadline (1-st April 2010, Midnight CET).
17. Please ensure that your abstract does not contain spelling, grammatical or scientific errors. No corrections are possible after the submission deadline. The abstract will be reproduced exactly as submitted. No proofreading will be done.
18. If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to: support@esao2010.org.mk, no later than 30th April 2010.
19. A number of awards will be given for the best abstracts presented as oral or poster presentations. Please refer to Awards page.
AFTER THE SUBMISSION
1. The reviewers will judge the abstracts according to the relevance of the topic of the ESAO 2010 Congress, standard of English, objectivity of statements, description of what was done, suitability of methods to aims, conclusions confirmed by objective results, ethics, scientific value, potential clinical value, originality of work and overall impression.
2. The submitting authors will be notified by 15-th May 2010, at the email address provided during submission, whether their abstract has been accepted. It is the author’s responsibility to ensure that emails from ESAO can reach them. They will be informed at the same time about the date, time and form of their presentation.
PUBLICATION POLICY
All abstracts accepted for presentation (oral or poster) will be published in a regular issue of the International Journal of Artificial Organs, the official journal of the ESAO. Authors (lectures, Symposia, Free Communications and Posters) are encouraged to submit the complete manuscript of their presentation to the International Journal of Artificial Organs. A publication desk from Wichtig Editore will be located in the exhibition area.
PRESENTATION OF ABSTRACTS
1. Abstracts can be accepted either as poster, or oral communication.
2. If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding moderated poster viewing session.
3. Details on poster format will follow with the acceptation letter. Pins and adhesive material will be provided.
4. Please use letters large enough to be read from a distance of 1.5 meters (4.9 feet).
5. Oral presentations will be allocated 10 minutes each plus 5 minutes discussion time. PowerPoint data projection with single screens will be available in all session rooms. A slide centre will be available and each presenter is required to hand in his presentation minimum 2 hours before his session. No personal computers will be allowed. Files must be prepared on Powerpoint 2000/2003, 2007 format on a CD-Rom or USB stick.
6. Full presentation guidelines will be included in the acceptance letter and posted on the congress website
PROBLEMS SUBMITTING?
If you experience any kind of problem or if you have questions, please do not hesitate to contact:
Aleksandar Pulios
Email:
support@esao2010.org.mk